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The Ultimate Guide to

Bring Your Own Meeting (BYOM)

 

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How many times have you been in a meeting and not been able to get the room peripherals to cooperate with you? Missing cable adapters, spotty sound, and room equipment limitations are the bane of modern meetings. Bring your own meeting (BYOM) technology eliminates the all-too-common pain points of traditional meeting spaces for efficient and collaborative meetings.

 

What is BYOM?

Bring your own device (BYOD) is a common workplace meeting trend that is fairly self-explanatory: employees bring their own personal devices for workplace use. Studies show that 67% of employees already use their own devices at work. Bring your own meeting takes BYOD to the next level, allowing meeting hosts and participants to use existing conference room peripherals with their personal devices and connecting in-room participants with remote participants in hybrid workplaces. While traditional unified communication (UC) solutions are highly effective for remote meeting participants, new challenges arise within a hybrid model blending remote and in-person meeting participants which makes it challenging when the host and presenter is not equipped with the right tools. BYOM eliminates those hurtles, creating the ideal environment for a frictionless in-person and hybrid meeting experience.

 

Benefits of BYOM

• Device familiarity – Familiarity with personal devices enables means fewer technology snafus and more productivity
• Flexibility in conference room set up and UC platform – Zoom, Microsoft Teams, Google Meets
• Ideal for hybrid working environments – Remote meeting participants can view content shared on room display
• Fewer touchpoints – Host meeting from personal device eliminating contact with shared room consoles

 

How to Deploy BYOM

Inefficient meetings are costly. Deploying BYOM technology is both seamless and inexpensive as it incorporates existing conference room UC and peripherals, reducing overhead costs. Depending on your existing conference room technology, enabling BYOM can be as simple as a firmware update on the current presentation tool within a conference room. For example, conference rooms that are already outfitted with the ScreenBeam 1100 Plus wireless presentation system can upgrade their software for free to incorporate ScreenBeam Conference.

 

ScreenBeam Conference

ScreenBeam Conference is the latest feature addition to the ScreenBeam 1100 Plus wireless presentation system. ScreenBeam Conference was designed with BYOM in mind, bringing true, spontaneous collaboration to any hybrid meeting by allowing remote participants to view content shared on the room display. Host devices are automatically connected wirelessly to room cameras, microphones, and soundbars providing flexibility beyond that of traditional UC room systems without the technical limitations. Users can override the meeting room system to use their personal choice of video conferencing tool, as well as launch and drive the UC meeting from their personal device. By building agnostic support for video conferencing solutions on top of ScreenBeam contactless wireless display, users never touch shared room dongles, cables or tablets to ensure a safer user experience. Not only does ScreenBeam 1100 Plus and ScreenBeam conference work across UC platforms like Zoom, Teams and Google Meets, but it also features universal device compatibility across iOS, MacOS, Windows 10 and Chrome OS.

To learn more about “Bring Your Own Meeting” solutions like ScreenBeam Conference and the 1100 Plus wireless presentation system, click here or watch the video here.

Download our white paper, Wireless Collaboration in Enterprise Environments, to learn how to successfully enable wireless presentation and collaboration across your enterprise. Simply fill out the form below! 



FEATURED PRODUCT

ScreenBeam 1100 Plus

 

Designed to be the most flexible enterprise wireless presentation and collaboration solution available at a price that can't be beaten. App-free wireless presentations from any device with ability to wirelessly markup content on in-room displays for a natural workflow. IT administrators can simultaneously connect employee and guest devices with total network isolation. Integrated HTML-based digital signage and HDMI switching reduce capital costs.

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